ABOUT NCH
NCH is an independent, locally governed non-profit delivering premier comprehensive care. Our healthcare system is comprised of two hospitals, an alliance of 700+ physicians, and medical facilities in dozens of locations throughout Southwest Florida that offer nationally recognized, quality health care.
NCH is transforming into an Advanced Community Healthcare System(TM) and we’re proud to: Provide higher acuity care and Centers of Excellence; Offer Graduate Medical Education and fellowships; Have endowed chairs; Conduct research and participate in national clinical trials; and partner with other health market leaders, like Hospital for Special Surgery, Encompass, and ProScan.
Join our mission to help everyone live a longer, happier, healthier life. We are committed to care and believe there's always more at NCH - for you and every person we serve together. Visit nchjobs.org to learn more.
JOB SUMMARY
Performs clerical/administrative duties; handles large volume of telephone calls; prepares correspondence; compiles agendas; screens calls and visitors; coordinates travel arrangements and processes expense reports; maintains filing and organization and delivery of confidential documents. Interfaces with and acts as liaison to both internal and external customers including senior management, senior management administrative staff, managers, and vendors; interprets, communicates, and directs information to the appropriate individuals. Participates in projects and related activities that are sensitive and confidential in nature. A few examples include data entry, compliance tracking, reporting, invoicing, and ordering. Ensures appropriate phone and support coverage. Organizing lunch (and/or other) events for conference room attendees when requested – to include ordering the lunches, organizing the display/setup, breaking down and cleaning up after the event.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Other duties may be assigned.
· Assist management/leadership and department by performing clerical duties.
· Coordinate and arrange meetings, prepare agendas, reserve, and prepare facilities, record and transcribe minutes of meetings.
· Maintain calendars and scheduling.
· Works with Timekeeping Associates to forward the exception logs daily.
· File and retrieve information as required.
· Receive and distribute incoming and outgoing mail, including email, answering routine requests and inquiries.
· Compose and type correspondence, reports and presentations with appropriate follow-up to ensure timeliness and accuracy.
· Maintain engagement file, itineraries, and calendar of events.
· Make travel accommodations and reservations.
· Order and maintain unit supplies.
· Receive incoming calls and handle those not requiring management/leadership’s attention.
· Develop, maintain, and reconcile reports and presentations as required.
· Special project support and other duties as assigned.
EDUCATION, EXPERIENCE AND QUALIFICATIONS
· High School or GED required; Associates Degree preferred
· Minimum of 2 years of experience in a clerical office setting.
· Intermediate computer knowledge: Uses Microsoft Word, Excel, Outlook, and Windows.
· Ability to communicate and work effectively with patients and employees at all levels in the company.
· Ability to organize and prioritize workload.
· Ability to use discretion and maintain confidentiality.
· Excellent communication skills both written and verbal.
· Excellent customer service skills.
· Ability to maintain a courteous and professional demeanor.
· Ability to work cooperatively with all internal and external contacts in a non-judgmental manner.
· Ability to perform multiple tasks in a fast-paced environment.
· Follow verbal and written directions with ease.
· Ability to be flexible in work style. Ability to work in a team environment and be a team
player.
